Planning tips for a smooth and organized office relocation

Planning tips for a smooth and organized office relocation

One of the exciting things many growing businesses do is move to a new space. But this doesn’t come without difficulties and challenges.

Whether you need a larger space or you’ve found a stunning office in a better part of town, it’s always important to plan for efficient business relocation. Planning will help your business move seamlessly and get everything up and running as soon as possible for your staff and clients. Here are our tips for smoother business relocation.

Plan each step meticulously

Relocation can be overwhelming with so many things to consider. As such, it is important to be detailed and careful in planning it. First, you should start planning the move as early as you can. A move can take several months to a few years depending on the size of your business. Not only will you need time to find the perfect space, but you also need to notify your workers, relocate office equipment, and promote your new center of operations. List all the necessities and essential tasks. If there are a lot of items in your list, it may make more sense to hire a logistics team to guide you through the relocation.

Create a checklist for the best possible workplace

Functionality, convenience, and comfort — these are some of the essentials that your new office should provide. Make a list of your workspace requirements. How many power outlets do you need for all your electronics? Does the new space allow you to install copper wire or fiber optics? How much space do you need for desks and other office equipment? These requirements may also include perks that will make the new office space a more enjoyable place to work. Is it an open office plan? Is there a gym? Once you’ve created a checklist, make sure to get feedback from your team and managers.

Nurture employee engagement throughout the relocation process

No matter the size of your organization or firm, get your employees involved in the move. Show them that you value their opinions and want them to be active in the relocation process. They will be inhabiting the new space and you have to consider what works best for their happiness and their productivity. Not only will this help you find a space that meets your business’s and employees’ needs, but you’ll also forge a more reliable and tight-knit team.

Hire a reliable moving company

Since relocating a business is a complicated process, packing and transporting your office equipment including network hardware and servers require professional expertise. Consider the best movers in your city, those that provide the best security, professionalism, and reliability.

In the city of Baltimore, you can take a look at who successful small- and medium-sized businesses (SMB) trust for an exceptional level of expertise and efficiency in business relocation. Do they handle everything with care? Do they pack and reinstall furniture and equipment? Is their relocation manager knowledgeable of a range of relocation strategies?

Plan your office layout

Before relocating to your new office space, plan its layout. This will make the transition faster and smoother. Instead of wasting crucial time figuring out how to organize the workspace and unpack office equipment, a pre-designed layout will make it easier to direct your team of movers. They will be able to relocate everything to its new place and unpack quickly and efficiently.

Plan with a versatile and easily adjustable layout in mind so that last-minute changes can be accommodated. Focus on a number of essential office zones that can be moved around or adjusted. Incorporate details into your office design that facilitate tech features such as projection systems, VoIP systems, and in-house server rooms.

Update all contact information and inform the public

Inform your business associates, hardware and software vendors, partners, employees, clients and other relevant parties about your business relocation. Change the contact information on your website and social media pages. Notify relevant institutions, such as your bank and post office. Finally, don’t forget to update your promotional materials, business cards, and employee email signatures.

There will inevitably be aspects of a relocation that will overwhelm you such as uprooting, setting up, and updating your IT infrastructure. A managed services provider (MSP) whose expertise lies in IT will help you smoothen this transition, from physically relocating hardware and ensuring that your network is properly installed to properly reconfiguring your system and updating your information. NetQuest is an MSP that can do all that. Find out about the many ways we can help you with various IT challenges and optimize your IT infrastructure.

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